How do I know which Word Style I'm using, or which Style has been used, for a particular piece of text? Here are four different ways of finding out which Word Style(s) are being used, with tips for tracking down the source of other text oddities.
Editing tools in a macro-free zone – part i – a tour of my QUick-Access ToolbarRead Now
Most people have used Word, but how many people use all of its functions? Very few, I suspect. I imagine that I use more Word features than most but I am still discovering new features – some more useful than others. There are a lot of tools packed into Word and it takes some time to get to grips with them all. Editors spend a lot of time talking about macros and getting to grips with macros will increase the number of tasks you can automate (see my macro baby steps series if you want to take the plunge), but you can make your editing life a lot easier just by using the tools that are already built into Word.
On your Word ribbon, tucked away at the top right-hand corner of the Paragraph group, you will find this symbol ¶. Hover your mouse over it, and it says “Show/Hide ¶ – Show paragraph marks and other hidden formatting symbols”. Click on the symbol and all the “characters” that you don’t usually see appear.
Word Styles are one of Word’s (many) hidden secrets. Everyone who has used Word will have seen them – Styles is one of the biggest groups on the Ribbon – but apart from being able to “mess” up your text with one accidental click, what do Word Styles actually do?
Working with PDFsRead Now
We sometimes have to mark up PDFs for our clients, and this is a quite different process to working in Word. Ideally, you wouldn't want to do a full copy-edit on a PDF, but it's not unknown. Here are a few tips for working with PDFs.
In Editing tools in the wild – part i I described the first few tasks in my initial editing process: document clean-up routines getting rid of all the unwanted spaces/carriage returns/tabs, applying heading levels to give my documents some structures, and carrying out an initial spell check.
Sue Littleford recently wrote about using checklists in editing for The CIEP blog. I use OneNote for my checklists: it’s handy as it’s available on all my devices and I get to tick jobs off as I do them. I have a folder for each of my clients with a client-specific checklist in each, and I add a new page for each job.
Andrea at Yours Truleigh Editing