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Word comes with built-in keyboard shortcuts for many of its commands, and using these can often be quicker than using the keyboard or the mouse – if you can remember the key combinations! I've listed some of the most useful shortcuts here. Do let me know if I've forgotten any or if any of them don't work for you! Document management Navigation Selecting text Applying styles Applying direct formatting Editing actions Find and replace Tracked changes and Word comments Useful characters You can assign your own keyboard shortcuts to Word commands that you use a lot, or to macros. This blog post – How to set up a keyboard shortcut – explains how to do it.
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I thought I'd write a quick post about Word's field codes. I'm not claiming to be an expert in how they work or all their uses, but I do have an understanding of the basics – even though I have to look up the keyboard shortcuts associated with them every time!
This is a step-by-step guide to sorting lists by using Word's 'Sort' function. I keep shortcuts to some of Word’s table tools on my Quick Access Toolbar as I find that it’s often handy to be able to convert text into a table, and convert text that is in a table back into plain text.
There are a few ways to apply styles to text in your Word document: here I describe 4 ways to do this. As always, you might find that you find it more convenient to use different methods at different times. This post outlines 4 options for applying Word styles.
How do you know which Word Style you're using, or which Style has been used, for a particular piece of text? Here are four different ways of finding out which Word Style(s) are being used, with tips for tracking down the source of other text oddities.
18/8/2021 Using tools that are built into Word in editing – part i: a tour of my QUick-Access ToolbarRead NowMost people have used Word, but how many people know how many tools there are built into Word and know how to use all of its functions? Very few, I suspect. I imagine that I use more Word features than most but I am still discovering new features – some more useful than others. There are a lot of tools packed into Word and it takes some time to get to grips with them all. Editors spend a lot of time talking about macros and getting to grips with macros will increase the number of tasks you can automate (see my What is a Word Macro: macro baby steps series if you want to take the plunge), but you can make your editing life a lot easier just by using the tools that are already built into Word.
All Word documents contain characters that you don't see when you're reading the document. On your Word ribbon, tucked away at the top right-hand corner of the Paragraph group, you will find this symbol ¶. Hover your mouse over it, and it says “Show/Hide ¶ – Show paragraph marks and other hidden formatting symbols”. Click on the symbol and all the “characters” that you don’t usually see appear.
Word comes with a few pre-assigned keyboard shortcuts: most of us are familiar with saving using CTRL+S, cutting with CTRL+X, and pasting with CTRL+V – and we wouldn’t be without CTRL+Z to undo our typos! Word also allows you to assign your own keyboard shortcuts for Word commands, macros, symbols and styles, among other things …
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AuthorAndrea at Yours Truleigh Editing Archives
March 2026
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